Inspired HR
  • Calgary, AB, CAN
  • Full Time

iON United Inc. is a privately owned, full-service IT security assessor, integrator, IT infrastructure support and management facilitator. Established in 2003, iON has quietly emerged into one of the most trusted names in network security in Western Canada, providing clients with superior service, best of breed products and support. iON was recognized as a PROFIT 500 company by Profit Magazine as one of Canada's fastest growing companies in 2015, 2016, 2017, and 2018. Even with this growth, iON maintains a commitment to excellence in retaining Canada's top clients while attracting Canada's top talent. iON has continually earned its great reputation and ever-growing market share by consistently providing high quality of service, as well as through a network of referrals and positive word of mouth.

 

Reporting to the Finance Coordinator, the Accounting Clerk will be responsible to assist in Accounts Payable and Accounts Receivable. This individual must also be willing to take on other duties as assigned from time to time, be a team player, self-starter, able to multi-task, and be accustomed to providing help to co-workers. The Accounting Clerk will be working in a fast-paced, deadline-driven environment, and they will be expected to understand and demonstrate all facets of full-cycle accounting.

 

Responsibilities

Invoicing:

  • Receive and understand customer invoicing data from services, procurement, and training divisions
  • Investigate and resolve billing discrepancies
  • Review customer invoice in Salesforce, apply appropriate sales tax compliance, and distribute invoice to the customer
  • Enter customer invoice in QuickBooks
  • Prepare and finalize credit notes
  • Upload invoices into customer portals and review and enquire about status of outstanding payments

Accounts Receivable:

  • Collaborate with the Finance Coordinator to maintain collection goals
  • Receive customer payments, prepare receipts where necessary, and investigate and resolve customer payment discrepancies
  • Post and reconcile customer payments to general ledger
  • Investigate collection problems with customers and form collection strategies to ensure timely payment of invoices. Prepare collections report for management's review.
  • prepare daily bank deposits

Accounts Payable:

  • Assist in a variety of payables tasks as required by the Finance Coordinator
  • Prepare and process employee expense reimbursements
  • Complete monthly credit card reconciliations, including posting

 

 

 

Client Service & Administration:

  • Maintain and build internal and external client relationships by providing exceptional customer service
  • Respond to client queries regarding invoices, including preparation of analyses and preparation of amended invoices when required to ensure swift payment of invoices
  • Ensure integrity of data and strict confidentiality of financial records as they relate to the company and its customers
  • Liaise between employees and finance team regarding any process improvements
  • Organize and maintain retention files for month end review

 

Skills and Qualifications:

  • An accounting certificate of diploma is an asset
  • 1 to 3 years experience in credit/collections/receivables/payables
  • Working knowledge of Canadian sales tax compliance required (GST, BC PST, SASK PST, MB RST). Knowledge of US state, county and city sales taxes is an asset
  • Strong technology and office skills, including advanced abilities in Excel, Word and Outlook
  • Experience working in programs such as QuickBooks, Salesforce, Open Invoice, and Cortex
  • Great attention to detail, communication skills, and organizational abilities
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